Title:  Back Office Assistant - Sta. Rosa, Laguna

REQUIREMENTS:

• Completed at least two years of college education
• Adaptable and flexible, can work in an extended long hours
• Proficient in Microsoft Applications especially in Excel
• Willing to work onsite (Sta. Rosa, Laguna)
• Strong attention to detail and accuracy

JOB SUMMARY:

• Project Overview: Processing delivery confirmation, liquidating/settling the sales transactions, production of sales invoices for the Sales Team to be able to bill and collect payment from the customers on the basis of delivered goods.

KEY RESPONSIBILITIES:

Billing:

• Receive and stamp billing documents from vendors.
• Verify completeness and authenticity of documents.
• Match billing summary information with attachments.
• Validate rates and compute total amounts.
• Prepare and route payment request memos for approval.
• Transmit approved billing documents to the relevant group.

Liquidation:

• Receive and verify delivery and sales documents.
• Check and validate quantities/units of measure.
• Ensure documents are properly signed and countersigned.
• Report discrepancies to the Sales Liquidation Analyst or Plant/Warehouse.
• Execute SAP Sales Liquidation Program to settle transactions.
• Create and print billing documents and sales invoices.
• Post claims for shrinkages or shortages in deliveries.
• Prepare credit/debit memos for pre-invoice accounts.
• Maintain a tidy workspace and secure documents.
• Transmit hard copies of documents to Finance and Supply Chain.