Title:  Procurement Assistant

Primary Functions

• Application of SPS Import Clearance to Bureau of Animal Industry (BA)
• Checks of correctness and completeness of shipping documents received from the buyers
• Reviews and approves Request for Foreign Remittance (RFR) prepared by the customs broker.
• Prepares RGI and transmit it to the bank (Citibank/BOC) for the registration of Open Account transaction
• Checks and recommends approval for the computation of duties & taxes sent by the broker.
• Prepare necessary documents for funding to Treasury and ensure payment is transmitted to Bureau of Customs online
• Coordinates with the buyer on PO related problems (e.g., no pricing condition, tolerance)
• Monitors arrivals of shipments, coordinates with buyers/planner allocation and delivery of shipments
• Recommend alternative solutions to immediate superior
• Implements internal control system
• Submits weekly status report on shipments i.e., ETAs, containers at port, port charges, etc.
• Prepares monthly, quarterly and annual report for storage, demurrage and electrical charges, total purchases/total containers
• Prepares necessary reports, data and analysis needed by the buyers/planner and management
• Checks and records brokers billings for additional charges (storage, demurrage and electrical charges)
• Monitors claim to suppliers for additional charges incurred due to late documents/late presentations to bank, etc
• Monitors claim to Petrogen and all Bailees for Thawed Shipments at port
• Evaluates/monitor Brokers’ performance
• Works closely with customs brokers in monitoring the actual release and delivery of imported materials and resolving any issues that may arise
• Coordinates with Prosync and the bank regarding the timely transmittal of payment to Customs
• Coordinates with Treasury department on the timely payment to suppliers
• Communicates to the planner status of shipments and requests allocation of delivery of imported goods to respective plants/warehouses
• Coordinates closely with shipping lines and other government agencies (e.g. BOC, BAI)
• Monitors and evaluates Customs Brokers’ performance to come up with a reliable broker based on current assignment
• Builds up knowledge based on business environment affecting items handled (i.e. Government regulatory, political, environmental, commodity market, etc.)
• Attending other tasks as maybe deemed necessary by Management