Title:  Procurement Assistant

JOB SUMMARY: Responsible for executing the overall procurement process for sourced raw materials to ensure uninterrupted supply at the best long term buy value.
A. Requirements Planning
Reviews requirements in consideration of materials requirements plan (MRP) and PO balances.
Helps develop delivery plans for the materials considering the timing of the delivery and the assurance of supply in coordination with business planners.

B. Requirements Specification
Research on assigned raw materials specification and provide recommendation on possible alternatives.
Provide assistance on alternative materials for possible product accreditation.

C. Supplier Accreditation and Development
Process accreditation of vendors like farmers, cooperatives, service contractors and others to support requirements of SMF.

D. Market Analysis
Builds up knowledge base to address the volatile commodity markets that affect commodity supply and pricing.
Evaluates/establishes industry competitor benchmarks, to which actual purchases are compared vis–a-vis industry/competition.

E. Supply Strategies Development
Identifies opportunities for consolidation, back loading and synergies in distributing materials that will result to an increased leverage.
Explore opportunities in innovation for process improvement and technical advantages.

F. Obtaining and Evaluating Offers
Monitors/evaluates supplier performance to come up with a reliable supplier based on current requirements and develops alternative suppliers as conditions so require.
Recommends make or buy decisions.
Recommends based on total cost of ownership.

G. Negotiation
Purchases strategic materials at best buy value, considering the quality and delivery requirements as prescribed by the approved plan.

H. Contract Documentation
Prepare a Purchase Recommendation Slip (PRS) thru Ariba-On-Demand (AOD) and seek management approval prior making any booking confirmation.
Process PR to Purchase Order (PO) system approval thru Ariba-On-Demand (AOD).
Management report preparation.
Prepares catalogue template and monitor Ariba-On-Demand (AOD) loading, if applicable.

I. Contract Implementation Management

Provide assistance to vendors concerns on BU documentation and product quality requirement during the actual delivery.
Monitor BU payment with vendors and ensure strict adherence to agreed payment terms.
Monitor supplier performance and ensure 100% PO fulfillment.

J. Logistics Management
Monitor supplier delivery of materials and ensure compliance with the schedule provided by the planning team.

K. Inventory Management
Coordinates the cost budgets and working capital tied-up to inventories of strategic and critical materials through constant consultation and interface.
All Other Tasks
Budget preparation.
Prepares price sensitivity and volume availability report for the region in consideration of current market outlook for submission to Operations Planning.
Regularly attends alignment meetings with Business Units and initiates meetings with suppliers, if needed.
Prepares monthly purchase summary report.
Prepares region data for BOR and other management reports.