Title:  Materials Resource Planner for LUZON

PRIMARY FUNCTIONS: 

The primary function of the  jobholder is to lead the physical inventory count of multiple warehouses in Luzon. Jobholder will be responsible in preparing detailed schedule  for all quarterly and year-end inventory counts.  Perform oversight and analysis of all count data to identify and investigate variances between physical counts and system records.Jobholder will also responsible in posting various contractors and suppliers’ invoices in SAP system

DUTIES AND RESPONSIBILITIES:  

Within the limits and bounds of company policies and control procedures, the Asset Inventory and Cost Supervisor is responsible for and has commensurate authority to accomplish the duties set forth below. Jobholder may delegate to members of her group appropriate portions of her responsibilities, together with proportionate authority for their fulfillment, but may not delegate nor relinquish overall responsibility for results or any portions of accountability.

1. Develop and prepare  detailed schedule for all quarterly and year-end physical inventory counts.
2. Lead the actual hands-on counting process for assets/inventory items across multiple warehouse locations.
3. Conducts spot audit of spares inventory in preventive maintenance contractor storage areas in Luzon; Prepares the necessary audit report for endorsement by AIMG Supervisor and distribution to the various M&R districts.
4. Conducts regular inspection of identified Petron warehouses in Luzon to ensure contracted third-party warehouse operations are properly implemented.
5. Extend invitations to and coordinate participation from Controllers, Audit and other departments to ensure a system of checks and balances during counts.
6. Regularly run reports in Petron’s SAP Inventory as part of properly analyzing and managing the spares inventory movement.
7. Perform oversight and analysis of all count data to identify and investigate variances between physical counts and system records.
8. Prepare and submit detailed variance reports with clear explanations for discrepancies.
9. Serve as the primary point of contact for all count-related report submission, coordinating with and following up from Area Engineers and Preventive Maintenance contractors‘ warehouse staff  to ensure timeliness and accuracy.
10. Coordinates the transmittal of basic information and source documents affecting stock balances (issues, receipts transfers, adjustments, etc.) to the group following established procedures in stock inventory counting and posting.
11. Act as the central coordinator for all inventory count activities, communicating schedules, procedures, and expectations to all participating parties.
12. Liaise between warehouse teams, the accounting department, and management to resolve inventory-related issues.
13. Monitors and calls the attention of M&R districts regarding deviations in Inventory Usage procedures and variances in inventory stocks in the respective pseudo warehouse of the Preventive Maintenance contractors.
14. Facilitates Good issuances of spares inventory items by preventive maintenance contractors thru submitted transaction details and summary reports endorsed by the various M&R area engineers.
15. Participates in the wall-to-wall count of spares inventory for all Petron warehouses in coordination with Stock Depot Finance (SDF)
16. Participates in the wall-to-wall count of asset inventory for all Petron warehouses in coordination with General Accounting Section.
17. Submits regular reports as advised by the Asset Inventory Management Manager
18. Assist in the processing of vendor bills by verifying receipts of goods against purchase orders and inventory records
19. Maintain meticulous and organized records of all count activities, findings, and system adjustments.

Others

1. Performs other duties such as special assignments or projects as may be assigned from time to time by the Asset Inventory Management Manager or the REND Technical, Admin and Business Support Manager.

INTERACTION:

• Close coordination with Controllers
• Coordination with other departments/ end-users
• Contacts with suppliers, vendors, contractors, and logistic companies.
• Assistance to Controllers and External Auditors

SUPERVISION RECEIVED:   

Receives supervision from the Asset Inventory Management  Manager.

QUALIFICATIONS:   

A.       FORMAL EDUCATION:

• IT, Engineering, Accounting or Business Administration graduate

B.        EXPERIENCE:

• Preferably one (1) experience in related activities (inventory planning/management)

C.        SKILLS:

• Exercises sound judgment and productively handles stressful situations
• Honest and analytical
• Establishes and maintains good rapport with other employees as well as with representatives of suppliers and contractors.