Title:  Payroll Assistant

Position Title: Payroll Assistant

Work Base: SMPC, Mandaluyong City

Qualifications:

-Graduate of any 4 years course

-Good communication skills

PURPOSE OF THE POSITION

(Expected outcomes or goals of the position)

Project Details:

• Responsible for the Payroll computation every payroll period
• Responsible to facilitate the time management and handles the manual computation of regular time and overtime.
• Responsible for processing of special/off cycle payroll.
• Responsible for the completeness and accuracy of the payroll results.
• It also takes charge of monitoring of employees statutory and non-statutory deductions.
• Responsible for processing the monthly reports and year-end reports

Tasks, Duties & Responsibilities:

1. MANUAL TIMEKEEPING

• Uploading of raw logs from the timekeeping device
• Encoding of personnel leave application
• Validation and posting of encoded leaves
• Processing & Printing of DTR’s
• Responsible of releasing the DTR’s and send to HR through Prosync messenger
• Responsible for the manual computation of the regular time and overtime
• Responsible for the encoding, validation and posting of the regular time and overtime
• Responsible for the validation of all transactions encoded
• Processing of timekeeping and payroll every payroll period

2. TIME MANAGEMENT

• Uploading of raw logs from the timekeeping device
• Encoding of personnel leave application
• Validation and posting of encoded leaves
• Generate & Printing of DTR’s
• Responsible of releasing the DTR’s and send to HR through Prosync messenger
• Processing the Time Management
• Responsible for the validation of the regular time and overtime through time management
• Responsible for the validation of all payroll transactions encoded and posted
• Processing of Time Management and payroll every payroll period
• Responsible for the validation of the Time Management results
• Report generation and Time Management clean-up
• Preparation of payroll schedule every payroll period

3. PAYROLL PROCESSING & ADMINISTRATION

• Processing of Payroll every payroll period and off-cycle/special pay-out
• Encoding of loans, leaves, earnings and deductions
• Validation and posting of all payroll transactions encoded
• Responsible for the Processing and computation of regular payroll every pay period
• Responsible for the validation of the payroll results
• Responsible for the completeness and accuracy of the payroll results
• Prepare the Payment Request Memo and bank funding for the Regular and Off cycle payroll
• Validates the amount reflected in the PRM versus the exemption list and payroll earnings & deductions
• Prepare the bank files and submit to the bank partners
• Supervise the payroll funding and crediting of salaries to the partner bank
• Prepare the PRM for the Miscellaneous Accounts Payable
• Validates the amount reflected in the PRM versus the total deductions.
• Prepare the Monthly Reports
• Reviews and validates the monthly reports before to submit to client
• Prepare the collection list reports every payroll period
• Prepare the PRM for the Monthly Statutory Remittances
• Validates the total remittances reflected on the PRM versus the monthly statutory reports
• Process the SSS PRN through SSS online remittances
• Process the SPA through PHIC on line remittances
• Uploads the monthly statutory remittances through union bank one hub or Egov on line remittances
• Prepare the PRM for the Monthly remittances of withholding tax on compensation
• Validates the total withholding tax reflected in the PRM versus the payroll result
• Perform other tasks, duties and responsibilities that may be assigned from time to time.
• Responsible for the annualization of the bencom of separated employees.
• Processing of BIR 2316
• Responsible of processing of regular payroll every pay period and off-cycle/special pay-out

KEY RESULTS AREAS AND RESPONSIBILITIES

(List 4 -5 key results areas (i.e. major areas of the position) with up to 4 key responsibilities in each key result area.)

• Ensure the accuracy of all transactions encoded
• Ensure the accuracy of payroll results
• Ensure the accuracy of preparation of PRM for accrued payroll and MAP
• Ensure the accuracy of crediting the salaries to the employee’s bank account
• Ensure the accuracy of the monthly reports submitted to client
• Ensure the accuracy of the collection list reports before submission to the external loan provider and to client
• Ensure the correctness & printing of BIR form 2316 before to submit to client