Title:  HRIM Assistant

HRIM Assistant

HRIM Duties and Responsibilities:

• Process daily requests for employee ID numbers sent thru email and Lotus Notes On-Line Services for Division Offices and Plants SMG wide.
• Confirm receipt of documents received whether hard copy or scanned attachments via email.
• Inform clients of lacking data/employee details from received documents
• Special attention to new employees without SSS number yet, informed respective HR AIC, employee will not be hired yet pending submission of the vital requirement.
• Special attention to companies with specific instructions of non-payroll inclusion unless with submitted bank details, no salary to be processed via  check payment.
• Daily processing of master data updates in SAP HR;

• Hiring/ Rehire Former Employee/Separate/Rehire
• Additional Personnel Data
• Change in Personal Information
• Change in Compensation Package
• Change in EE Classification
• Organizational Reassignment
• Developmental/Special Assignment
• Internal Transfer In/Internal Transfer Out –  SMB sites
• CBA/SRP/Structural Adjustment – Special Cases of SRP and Implementation of Structural Adjustments for Non-Regular employees
• MIIT and Inter-Company Transfers
• Separation with & without Benefits
• Expatriation – International Assignment
• Repatriation – revert back from International Assignment
• Extension/Renewal of Contract – Temporary  & Consultants
• End of Contract - Temporary & Consultants

• Implement changes as specified in the approved Table of Organization (TO).

• Update new organizational units
• Position titles based on TO and BPA submitted
• Assignment of  cost centers
• Assignment of Reporting Structure

• Send out notifications to respective HR for expiring temporary employees 1 month before their End of Contract takes effect.
• Implement changes in employee profiles based on submitted forms and MEP
• Process daily requests for creation of position titles for both Division HR Clients and Plant HR of their corresponding subsidiaries.
• Implement requests for creation of new cost centers thru SMITS
• Upon creation of new cost centers from SMITS, update cost centers of affected employees, both Division Offices and Plant sites.
• Update dependents data upon request of HR for HMO purposes
• Updates Tax Exemption Unit based on submitted BIR Stamped documents.
•  Assist clients at Plant level with inquiries regarding master data.
• Provide system support to Plant HR counter parts which does not require technical support.
• For SAP queries beyond access and knowledge, forward inquiries/requests to SMITS IT Group.
• Forward to SMIT IT Group, details that are not yet existing in SAP HR but needs to be created in relation to updates of employee details and company trainings.
• In rare cases but with authorization from HR Head/Manager, perform updates in lieu of Plant HR due to technical problems at Plant sites, or Plant master data user is on leave and payroll cannot proceed due to a pending master data update.
• Upon request of clients, perform data clean-up from organizational updates to employee movements.
• Generate Monthly Manpower Reports – SMG Wide

• Generate Monthly Manpower Adjustments Reports per business with corresponding employee movements
• Generate Monthly Manpower Turnover Report per business with corresponding employee movements.