Title:  URGENT Business Center Analyst (Project Based) Sta. Cruz, Davao Del Sur

A. Sales Order Encoding

1. Receive daily forecast and orders from customers (distributors, farms, supermarket) of

SMFI – Feeds.

2. Collate purchase orders from customers, including Pet Food, San Miguel Animal Health

Care (SMAHC) and institutional (Farms) requirements and forward collated data to

responsible plant personnel.

3. Create sales orders for Feeds in the system.

• Gather all customers’ purchase orders and allocate the stocks availability per plant

and storage locations as approved by Sales and Supply Chain.

• Prepare Sales Orders (SOs) using SAP and provide it to Outbound Planners of SMFI

– Feeds.

• Release of SOs for creation of delivery receipts and coordinate deliveries to customers

with accredited truckers or haulers.

• Coordinate with SMFI – Feeds Finance the release of SOs particularly those

exceeding credit limit or blocked account.

4. Prepare Customer Unblocking Request Form (CURF) for approval.

• Coordinate with SMFI – Feeds Finance on Sales Order Customer Unblocking Request

Form.

5. Create billing documents and print sales invoices.

• Prepare invoices after actual loading of stocks from the warehouse and have it

received by the authorized driver/s.

• File copies of invoiced documents.

6. Coordinate with SMFI – Feeds Operations Planning and Manufacturing departments

additional product orders in case of un-forecasted requirements and make order

adjustments to accommodate changes in orders and allocation plans.

B. DAILY REMITTANCE

1. Extract billing data from SAP for both cash and credit transactions.

2. Monitor Provisional Receipt (PR) vs actual collection.

3. Reconcile sales invoice versus PRs issued.

4. Prepare CURF for approval.

5. Prepare invoices to be transmitted to SMFI – Feeds customers.

• Ensure that summary of payment is given to customer for account reconciliation.

C. CREDIT MEMO APPLICATION

1. Ensure timely monitoring of approved credit memos on issued Sales Invoice.

• SMFI – Feeds Finance to provide approved copy of credit memo (CM) to SMFI – Feeds

Sales Account Specialist.

• SMFI – Feeds Sales Account Specialist to coordinate with the customer the application

of CM to the pertinent sales invoice.

• PROSYNC Sales Encoder to post credit memo in SAP based on the customerapproved application of CM from SMFI – Feeds Sales Account Specialist.